Jobs - Office Administrator (Part-Time)

**WE ARE HIRING!** We are seeking a proactive, resourceful Office Administrator to keep our team running smoothly. This cross-functional role supports Marketing, Sales, and the CEO across day-to-day operations, scheduling, travel, vendor coordination, and special projects. Knowledge of EXCEL is a MUST. Experience with general office tools preferred.

Key Responsibilities:· Coordinate day-to-day office operations; manage supplies and vendor relationships; liaise with facilities/building management.· Handle complex calendar management for executives; schedule internal/external meetings across time zones; prepare agendas and notes.

· Book and manage travel (flights, hotels, cars, visas), build detailed itineraries, handle changes, and process reimbursements/expense reports.

· Support conferences and events: registrations, booth logistics, shipping/receiving materials, swag coordination, hotel blocks, and on-site assistance.

· Partner with Marketing: help with campaign logistics, light content/admin tasks, shipping demo kits/swag, and coordinating timelines.

· Partner with Sales: assist with meeting scheduling, basic CRM hygiene/exports, light document prep, and follow-ups.

· Provide executive support to the CEO: email/meeting triage, document formatting, signatures, and general admin tasks.

· Assist with purchasing and vendor onboarding: request quotes, compare options, create/track POs.

· Maintain simple trackers and reports in Excel/Sheets; keep files and records organized and confidential.

· Support new-hire onboarding logistics (accounts/equipment coordination with IT, welcome kits) as needed.

· Perform other administrative tasks and special projects as assigned.

Qualities:

· 2–5 years’ experience in an Office Admin/Coordinator/Executive Assistant role (startup experience desired).

· Demonstrated experience booking complex travel and supporting events/conferences – MUST.

· Proficiency in Excel and Google Sheets – MUST.

· Comfortable with Slack, Zoom, DocuSign; familiarity with CRM tools (Salesforce/HubSpot) a plus.

· Excellent written/verbal communication; attention to detail; deadline-oriented; strong time management and follow-through.

· Discretion with sensitive information; problem-solver; team player and fun to work with.

Location:

This opportunity is based in the Boston area (Waltham, MA) and requires five days a week in office.

Compensation: At OnPage, we offer a great package which includes free coffee & snacks, competitive base salary; medical plan; dental plan; life insurance; LT & ST disability insurance; 401(k) plan with employer match; paid sick time, holidays, and vacation.

Additional Information

Type: Part-Time